TERMS AND CONDITIONS OF HIRE

4 Victoria Street

This Agreement constituting the Booking Form and these Terms and Conditions is made between the Hirer and Dr Nicholas Todd LTD. The parties agree that the hiring will be carried out in accordance with this Agreement.

 

1. Definitions and Interpretation

1.1. Dr Nicholas Todd LTD - means Dr Nicholas Todd LTD, 4 Victoria Street
1.2. The Hirer – means the person or organisations as set out on the Booking Form.
1.3. The Premises – means the downstairs meeting room with kitchenette and upstairs meeting room with toilet facilities at 4 Victoria Street.
1.4. The Building – means 4 Victoria Street, Skipton, BD23 1JE.
1.5. The Amount Due – means the amount excluding VAT that the Hirer is required to pay to Dr Nicholas Todd LTD as set out on the Booking Form.
1.6. The Period of Hire – means the period set out on the Booking Form.

 

2. Maximum capacity

2.1. The Hirer will not exceed the maximum capacities for the Premises.
2.2. The maximum capacity is 10 people.  

2.3. The Hirer shall ensure that no person under 16 years of age is permitted to use the kitchen or operate the biofuel stoves.

 

3. Use of Premises

3.1. The Hirer shall not use the Premises for any purpose other than that described on the Booking Form and shall not sub-hire or use or allow the Premises to be used for:

  • Any political rallies or demonstrations.

  • Illegal purposes.

  • Events causing potential civil unrest.

  • Banned organisations or individuals.

  • Activities that may endanger the Premises or affect insurance validity.

3.2. Dr Nicholas Todd LTD reserves the right to exclude/eject persons and cancel bookings where:

  • The event may conflict with public interest or legal compliance.

  • Activities may risk damage or reputation.

  • No equipment/materials may be left overnight.

 

4. Licences

The Hirer must obtain all necessary licences and indemnify Dr Nicholas Todd LTD. Temporary Event Notices require prior written permission. All permits and approvals must be in place for events.

 

5. Health and Safety Compliance

The Hirer must:

  • Comply with all instructions or guidance issued by Dr Nicholas Todd LTD’s appointed Safety Adviser.

  • Submit any risk assessments 24 hours before hire.  

  • Know emergency procedures.

  • Maintain clear exits and ensure fire safety.

  • Appoint trained fire wardens.

  • Consider a practice evacuation.

 

6. Electrical Appliance Safety

All electrical appliances must be PAT tested.

 

7. Alterations

No alterations to the Premises without written consent from Dr Nicholas Todd LTD.

 

8. Food and Drink

Basic Food Hygiene Certificates are required. The Hirer must comply with all food safety laws. Caterers must meet hygiene standards.

 

9. General regulations

  • No illegal/dangerous/offensive goods.

  • Items deemed inappropriate must be removed immediately.

  • Smoking/vaping prohibited.

 

10. Nuisance

No activities should cause nuisance to Dr Nicholas Todd LTD, other hirers, or neighbours. Disruptive individuals must be removed.

 

11. Children

For child-focused events, the Hirer must have appropriate safeguarding policies.

 

12. Charges, Confirmation, and Cancellation

  • Booking is confirmed upon acceptance by Dr Nicholas Todd LTD.

  • Dr Nicholas Todd LTD may cancel any booking without liability.

  • Cancellations received less than 72 hours before the event will incur a 100% charge of the agreed hire fee. 

13. End of Hire

  • Premises must be vacated on time and left clean.

  • A £50 cleaning charge applies if kitchen/crockery isn’t left clean.

  • Additional charges may apply for non-compliance.

 

14. Payment and Amount Due

  • Bookings will only be confirmed upon receipt of full payment. 

15. Insurance

  • Hirer is liable for damage/losses, except those due to Dr Nicholas Todd LTD’s negligence.

  • The Hirer shall, depending on the nature and purpose of the hire, maintain in full force and effect appropriate and adequate insurance coverage, including but not limited to Public Liability Insurance and/or Professional Indemnity Insurance, as required. Such insurance must provide sufficient cover for any and all claims arising from the Hirer’s activities, including personal injury, property damage, or professional negligence.  

16. Data Protection

  • Dr Nicholas Todd LTD shall process all personal data provided by the Hirer in accordance with the provisions of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. 

  • Such data shall be collected, stored, and used solely for the purposes of managing bookings, fulfilling contractual obligations, and facilitating service provision. 

  • Personal data shall not be retained longer than necessary and shall not be shared with third parties except where required by law or with the explicit consent of the data subject. 

17. Care of Premises and Equipment

The Hirer is responsible for any damage during the hire period.

 

18. Loss or Damage

Dr Nicholas Todd LTD is not liable for loss/injury/damage unless caused by its negligence.

 

19. Advertising

No advertising without prior written consent from Dr Nicholas Todd LTD. All artwork must be approved.

 

20. General Terms

  • Terms may be amended by Dr Nicholas Todd LTD in writing.

  • Hirer must comply with all laws.

  • Invalid clauses do not affect the remainder.

  • Third-party enforcement of terms is excluded.

  • This Agreement is governed by English law and jurisdiction.